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Effective
policy management

The missing piece of
the compliance puzzle

Conform Policy Management Software - Hitec Labs

Conform Policy Management Software: Taking Back Control

Whether it’s the need to demonstrate compliance, respond quickly to regulatory change or prevent security breaches, the need for effective policy management cannot be ignored.

Policy life-cycle management:end-to-end control Struggling with Intranets, email or handbooks, where crucial information lies ignored and employee awareness and agreement are impossible to track? Conform policy management software enables comprehensive management of the full policy lifecycle process

Conform ensures:

staff read, understand and sign up to key policies and procedures
a detailed audit trail and management information on agreement and understanding

Benefits of Conform

demonstrate rigorous governance and control
respond dynamically to regulatory changes
avoid compliance and security breaches arising from lack of policy awareness
identify and correct inadequate customer support processes
cut costs resulting from operational inefficiencies
retain complete visibility and control over policy-related risks
prevent damage to reputation and brand

Policy creation

ability to support collaborative drafting of policies
importing of existing policies held as Microsoft Word or .pdf files
ability to easily assign different attributes and properties to different documents
privacy and confidentiality ‘Chinese Walls’ between operational departments

conform library

Controlled organisation of policy documents

Policy review

workflow processes for approval and sign-off
automatic reminders to policy administrators to review policies
automated version control

Presentation of policy documents

controlled presentation of documents to employees via links from emails
single or multiple documents in one publication (batch)
timescales for agreement, customer-defined classifications
facility to schedule policy communication in advance
automatic presentation of policies to employees when changing roles in the organisation
role-based communication i.e. different documents to different groups of employees
access for employees to a personalised policy library

Testing Awareness

optional testing of employee understanding of a policy
variable pass marks
flexible actions in the event of poor policy comprehension e.g. re-do, mark as non-compliant
ability for users to see the results of tests if required for use as a learning aid
surveys for gathering information

Conform's Auditing and Reporting functions

comprehensive management information and audit trails on compliance
textual, numerical and graphical reports
security on reporting e.g. restrict the Compliance department to running reports on just compliance-related policies
automated report scheduling e.g. monthly to managers who subscribe to a report
exportable reports e.g. to Excel, PDF

reporting

Automatic visibility of compliance status

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